Supply contract notice

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Improved Regional Frisheries Governance in West Africa
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Public document to be completed by the Contracting Authority


Title: Supply of one (1) vehicle to the European Union funded FCWC-PESCAO PROJECT
Ref : NO CTR: FED/2018/ 395-928
Location: Tema, Greater Accra, Ghana

1.    Publication reference

2.    Procedure

3.    Programme title
Improved regional fisheries governance in Western Africa (PESCAO) – Result Area 2.

4.    Financing
EU Grant Contract NO CTR: FED/2018/ 395-928

5.    Contracting authority
Fisheries Committee for the West Central Gulf of Guinea (FCWC), represented by the Project Manager, Secretary-General on behalf of and for the account of the partner countries.

6.    Contract description
The programme aims to provide the Project Management Team with One (1) Double Cabin 4x4 Pick-up Vehicle, to facilitate their movements in Ghana as well as during missions in the neighboring countries. The vehicle should be suitable for on and off-road.

7.    Number and titles of lots
One lot only


8.    Eligibility and rules of origin
Participation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping – consortium - of tenderers) which are established in one of the Member States of the European Union, ACP States or in a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see also item 22 below). Participation is also open to international organisations. All goods supplied under this contract must originate in these countries.

9.    Grounds for exclusion
Tenderers must submit a signed declaration, included in the Tender Form for a Supply Contract, to the effect that they are not in any of the situations listed in point 2.3.3 of the Practical Guide.

10.    Number of tenders
Tenderers may submit only one tender per lot. Tenders for parts of a lot will not be considered. Any tenderer may state in its tender that it would offer a discount in the event that its tender is accepted for more than one lot. Tenderers may submit a tender for a variant solution in addition to their tender for the supplies required in the tender dossier.

11.    Tender guarantee
No tender guarantee is required.

12.    Performance guarantee
No performance guarantee is required.

13.    Information meeting and/or site visit
No information meeting is planned

14.    Tender validity
Tenders must remain valid for a period of 15 days after the deadline for submission of tenders. In exceptional circumstances, the Contracting Authority may, before the validity period expires, request that tenderers extend the validity of tenders for a specific period (see para 8.2 of the instructions to tenderers).

15.    Period of implementation of tasks
15 days from the contract signature until the provisional acceptance.


16.    Selection criteria
The following selection criteria will be applied to tenderers. In the case of tenders submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors:

1)    Economic and financial capacity of tenderer (based on i.a. item 3 of the Tender Form for a Supply Contract). In case of tenderer being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last three years for which accounts have been closed.

2)    Professional capacity of tenderer (based on i.a. items 4 and 5 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 3 years from submission deadline.

3)    Technical capacity of tenderer (based on i.a. items 5 and 6 of the Tender Form for a Supply Contract). The reference period which will be taken into account will be the last 3 years from submission deadline.

This means that the contract the tenderer refers to could have been started or completed at any time during the indicated period but it does not necessarily have to be started and completed during that period, nor implemented during the entire period. Tenderers are allowed to refer either to projects completed within the reference period (although started earlier) or to projects not yet completed. In the first case the project will be considered in its whole if proper evidence of performance is provided (statement or certificate from the entity which awarded the contract, final acceptance). In case of projects still on-going only the portion satisfactorily completed during the reference period will be taken into consideration. This portion will have to be supported by documentary evidence (similarly to projects completed) also detailing its value.

Capacity-providing entities

An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender rely on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.

With regard to technical and professional criteria, a tenderer may only rely on the capacities of other entities where the latter will perform the tasks for which these capacities are required.

With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies, become jointly and severally liable for the performance of the contract.

17.    Award criteria
The best price-quality ratio which is a combination of quality and price.


18.    How to obtain the tender dossier
The tender dossier is available via the download links below. The tender dossier is also available from the Contracting Authority. Tenders must be submitted using the standard Tender Form for a Supply Contract included in the tender dossier, whose format and instructions must be strictly observed.

Tenderers with questions regarding this tender should send them in writing to This email address is being protected from spambots. You need JavaScript enabled to view it. at least 4 days before the deadline for submission of tenders given in item 19. The Contracting Authority must reply to all tenderers' questions at least 4 days before the deadline for submission of tenders. Eventual clarifications or minor changes to the tender dossier shall be given before the submission deadline on the FCWC website at

19.    Deadline for submission of tenders
10:00 hours, local time, Ghana 4th June 2018.

Any tender received by the Contracting Authority after this deadline will not be considered.

20.    Tender opening session
10:00 hours, local time, Ghana 5th June 2018, at the following address :

Conference Room, 4th Floor
located at, the Fisheries Research Division - FSSD Building,
Near Agbamami Restaurant, Lumbumba Drive - Community 2, Tema,, Ghana

21.    Language of the procedure
All written communications for this tender procedure and contract must be in English.

22.    Legal basis
Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23 June 2000 as amended in Luxembourg on 25 June 2005 and in Ouagadougou on 22 June 2010. Reference is made to Annex IV as revised by Decision 1/2014 of the ACP-EU Council of Ministers of 20 June 2014.

The FCWC-PESCAO-PROJECT is being implemented in this framework under the 11th  European Development Fund (EDF), in order to improve regional fisheries governance in Western Africa through better coordination of national fisheries policies. In the context of the Result 2 of the programme, the Fisheries Committee for the Western Central Gulf of Guinea (FCWC) and its six member countries, are beneficiaries of the grant, covering 100% of the budget for the Project.

Download tender dossier from links below







6- ANNEX IV : Budget breakdown (Model financial offer)






12- Declaration on honour on exclusion criteria and selection criteria

13- Tax and customs arrangements

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